AI Tips for Strata Professionals

Each week we bring you one low cost, easy to use tip on how we are helping our clients use AI in their strata management businesses.

Tip #1 - Legally compliant strata committee minutes without the hassle - save two hours for each set of minutes

The problem:

Strata managers spend hours manually taking and formatting meeting minutes, then additional time distributing them to committee members and owners. This administrative burden takes away from higher-value activities while risking human error and omissions that could lead to legal compliance issues.

What we did:

We implemented Fathom AI as an automated meeting minute taker across all our strata committee meetings, capturing perfectly accurate, legally compliant records that require minimal editing before distribution.

How it works:

1. We connect Fathom to our Zoom, Microsoft Teams, or Google Meet platform for all strata committee meetings
2. Fathom automatically joins each meeting and records the entire session with accurate speaker identification
3. During meetings, we can tag important decisions, action items, and motions with a single click
4. Within 30 seconds of meeting closure, Fathom delivers:
   • Complete meeting transcripts with accurate speaker attribution
   • AI-generated meeting summaries in multiple formats
   • Clearly documented decisions and action items
   • All legally required elements for compliant strata minutes
5. We make minor edits as needed and distribute to all stakeholders.

What we produced:

Legally compliant, professionally formatted meeting minutes that include:

• All motions and resolutions with exact voting records
• Precise documentation of discussions around financial matters
• Complete record of committee decisions
• Clear identification of action items and responsibilities

These minutes fully satisfy legal requirements while providing a searchable, complete record of all meeting proceedings that can be referenced in case of disputes or compliance queries.

Why this approach works:

With our standard process, we've reduced the time spent on meeting minutes by over 75% while improving accuracy and compliance. Fathom AI provides:

• Consistently formatted, error-free documentation of all meetings
• Complete meeting records with exact timestamps and speaker attribution
• Legally defensible minutes that satisfy regulatory requirements
• Simplified distribution with shareable links or downloadable documents
• Searchable archives of all past meetings for reference and compliance checks

Best of all, the system automatically maintains a complete record of all meeting discussions, not just the summarized minutes, providing an additional layer of legal protection should detailed evidence ever be required.

How we can help:

Contact us to learn how to implement Fathom AI for your strata meetings, complete with our template for formatting AI-generated minutes to ensure perfect legal compliance.

Ready to eliminate meeting minute hassles while improving compliance?

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Message Aleks on LinkedIn or email at aleks@michaelteys.com for our guide to implementing Fathom AI for strata meeting minutes.

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